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administrative secretary responsibilities

Sample responsibilities for this position include: Owns the setup of meetings across multiple time Implement departmental activities in a timely, efficient, and productive way. Log in. Listed on 2022-11-03. When working on administrative projects, having strong teamwork skills can help you put a new process into place or delegate tasks. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. Working knowledge of printers, copiers, scanners, and fax machines. They play a vital role in helping their employer manage the day-to-day operations by answering phones, sending emails, organizing meetings and taking minutes for important discussions. Secretaries may be the people that keep staff on track with reminders and notifications. The next role we're going to look at is the administrative associate profession. You might also need to oversee the stock of office equipment. Administrative assistant skills are related to organizing and managing a workplace. Half of all secretaries and administrative assistants are employed in healthcare, education, and professional, scientific, and technical services. Listed on 2022-11-03. Products. In this excerpt that we gathered from a administrator secretary resume, you'll understand why: "secretaries and administrative assistants interact with clients, customers, or staff" According to resumes we found, interpersonal skills can be used by a administrator secretary in order to "demonstrated excellent interpersonal and written communication skills, and collaboratively interacted with other members in", Another trait important for fulfilling administrator secretary duties is organizational skills. How Specialized Writers Should Offer Their Services in 10 Side Hustle Ideas You Can Start Alongside Your Day How to Start a Career in the Diamond and Jewelry 9 Rewarding Careers You Can Consider Pursuing, 15 Key Aspects of Attractive Job Description. The executive secretary needs to be able to communicate quickly and efficiently when there is an urgent message. Hire/manage 4 student building monitors. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments. Associates, Education, Acting, Supervision, Science, Graduate, Medical, Business, Computer, General Office. Baltimore Administrative Secretary - MD, 21287. Directing internal and external calls, emails, and faxes to designated departments. A good study on Unit Secretary Prn job description. It is not limited to the Washington headquarters staffs, rather it is an entity which includes all the components of the United States Air Force and United States Space Force, including their reserve components: Their responsibilities in a normal office setting will usually include data entry, word processing, office administration, documentation and filing, creating presentations, and carrying out elementary office accounting activities. The openings are expected to be caused by the need to replace workers who transfer to other occupations or retire. In fact, service secretaries are 0.8% less likely to graduate with a Master's Degree and 0.2% more likely to have a Doctoral Degree. Implement departmental activities in a timely, efficient, and productive way. Subpart A, also known as the Common Rule, provides a robust set of protections for research subjects; subparts B, C, and D provide additional protections for certain populations in research; and subpart E provides requirements for IRB registration. In fact, they earn a $537 higher salary than administrator secretaries per year. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) AS REVISED IN 1968 AND SUBSEQUENTLY AMENDED. When necessary, arrange, schedule, and organize board meetings, staff meetings, and other departmental meetings. Assist in the preparation of regularly scheduled reports. Strong competence in the database, spreadsheet, and documentation. The Administrative Secretary These differences highlight just how different the day-to-day in each role looks. The receptionist is hired to be the face of the organization in many respects, and they will always be handling the front desk. Medical and legal secretaries can learn industry-specific terminology and practices by taking courses at community colleges. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a service secretary, administrative associate, administrative clerk, and secretary. Provided expertise for office automation efforts, including database management, word processing, e-mails, and network functions. An administrative secretary, commonly known as an administrative assistant, usually works in one of three areas: general business, legal profession, or the medical field. Administration and Office Support Job Descriptions, Administrative Secretary Interview Questions, Administrative Assistant Interview Questions, Administrative Officer Interview Questions. Proficiency in appointment scheduling and call forwarding systems. But about one out of every four administrator secretaries didn't attend college at all. Administrative assistant work is more than clerical work. The median administrator secretary salary is $56,254. Now, a secretarys job does not remain limited to just as a note-taker or administrative servant of the Board at board meetings. Administrative Secretary. A secretary, also known as a personal assistant (PA) or administrative assistant, can have many administrative duties.The title "secretary" is not used as often as in decades past, and responsibilities have evolved in response to the technological age, requiring knowledge in software such as the Microsoft Office suite of applications. Entry-level positions are usually available to high school graduates who are comfortable using word processing and spreadsheet programs. To join our growing team, please review the list of responsibilities and qualifications. A strong grasp of administrative skills can help you excel in a support role, even if you are starting your first job search or making a career change. Also, they do research and prepare reports or presentations. Your work includes written and vocal information, messages processing, and typing. Americas: +1 857 990 9675 Develop authoritative information into written communication. The core skills that a service secretary should possess to perform his/her or her responsibilities include strong interpersonal skills, knowledge of general office procedures, and the ability to operate office equipment. Administrative Assistants have a wide range of roles and responsibilities. Top 5 administrative assistant interview questions with detailed tips for both hiring managers and candidates. Clerk's Assistant/Administrative Assistant, What an Administrative Office Specialist Does, What an Administrative Support Specialist Does, Administrative Office Specialist Jobs Near Me, Administrative Support Specialist Jobs Near Me. Our innovative and growing company is looking to fill the role of admin secretary. Is Admin higher than Secretary? The job description is different for each of the three factors. See 10+ resume templates and create your resume here. Typically, this position earns a higher pay. A single secretary may provide support for all managers in smaller organizations. On average, the service secretaries annual salary is $3,388 lower than what administrator secretaries make on average every year. Handle correspondence and filing systems in the office. Capability to manage administrative duties internally and externally. They provide support to executives and managers by handling correspondence, scheduling appointments, and organizing and maintaining files. Responsibilities. They are in charge of transferring callers to the right person and ensuring that only relevant calls go through. Should You Buy Direct Web Traffic for Your Site? Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties. Remote work is fading, and hybrid is taking over thats according to our New World of Work 2022 survey. The job description below shows the different skills-set, qualifications, key responsibilities, and duties required to become an administrative secretary. Let's now take a look at the administrative clerk profession. A secretary is in charge of paper and electronic filing systems, handles mail, and operates a variety office machines. In fact, they're 4.0% more likely to graduate with a Master's Degree and 0.2% more likely to earn a Doctoral Degree. Hire better with the best hiring how-to articles in the industry. Secretaries and administrative assistants use a lot office equipment. The duties may vary according to the nature Administrative assistants help run the organization. The Administrative Secretary must be able to work independently and be organized. Service secretaries really shine in the manufacturing industry with an average salary of $33,759. 410-120-1580 Provider Appeals Administrative Review 410-120-1600 Provider Appeals Contested Case Hearings 410-120-1855 Clients Rights and Responsibilities 410-120-1860 Contested Case Hearing Procedures 410-120-1865 Denial, Reduction, or Termination of Services 410-120-1870 Client Premium Payments Semiannual reports; transmittal to Congress; availability to public; immediate report on serious or flagrant problems; disclosure of information; definitions 6. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed. Draft, proofread, and distribute correspondence, reports, and presentations. To write an effective admin secretary job description, begin by listing detailed duties, responsibilities and expectations. Sourcing Assistant. Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace. Administrative Secretaries work in a variety of fields, including medical, legal, governmental or educational. Processing, typing, editing, and formatting reports and documents. Less commonly earned degrees for administrator secretaries include health care administration degrees or accounting degrees. Authorize to process clearance badge requests for all government, contractor and other requests for processing. Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Hire faster with 1,000+ templates like job descriptions, interview questions and more. In fact, the difference is about $2,106 per year. Write and distribute email, correspondence memos, letters, faxes and forms. Read also our study about Administrative Office Manager job description. Welcomes and directs visitors and clients. This Secretary job description template is optimized for posting on online job boards or careers pages and is easy to customize for your company. Reporting to management, drafting documents and entering data, and scheduling appointments are among their responsibilities. Applied my computer abilities to make quotes, utilized word processing, and desktop publishing. So, they have an essential responsibility to create the first impression of the company. Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. When it comes to understanding what an administrator secretary does, you may be wondering, "should I become an administrator secretary?" Their tasks include organizing files, preparing documents, managing office supply inventory and scheduling appointments. Experience with PowerPoint and Word, as well as Excel. Top 10 qualities of a great secretary:Organized and detail orientedPuts the boss's and company's "best foot forward" since he/she is most likely be in contact with clients before the boss does. Also known as the gatekeeper.Answers the phone and greets guests with a smile on his/her face and in his/her voice.More items Assist counsel in conforming to the court's procedures and policies regarding filings and trial practices. They do everything that a secretary does and have more office roles. Complete administrative tasks using initiative and judgment. Employers are more likely to hire people with a college degree if they are executive secretary positions. Coordinates and schedules travel, meetings, and appointments. Administrative clerks typically study at similar levels compared with administrator secretaries. They can buy supplies, negotiate with vendors, and manage stockrooms. Processing, typing, editing, and formatting reports and documents. Manage financial bookkeeping efficiently for the company using QuickBooks. Outstanding administrative secretaries are well-organized and capable of handling a wide range of administrative tasks. Their responsibilities are complex and can involve everything from scheduling to research and reports. Provide high-level administrative support to senior management and their direct reports, extensive experience supporting 3-15 managers per department. Read also our story on Senior Administrative Assistant job description. Except for medical, legal, and executive administrative assistants, the BLS reported that the mean annual wage for an administrative assistant was $40,420 in May 2020. Handled claims; all aspects of accounts receivable along with daily banking; customer service; etc. Secretary Responsibilities: Welcoming visitors and clients. The Holland Code framework states that secretaries and administrative assistants have an interest in organizing. Need A Perfect Administrator Secretary Resume? Taking dictation and writing Use the volunteer database to create weekly reports reflecting volunteer productivity hours and provide financial operating statistics. Observing the best business practices and etiquette. An administrator secretary annual salary averages $34,336, which breaks down to $16.51 an hour. Exceptional filing, recordkeeping, and organizational skills. When it comes to the differences in education between the two professions, administrative associates tend to reach similar levels of education than administrator secretaries. Sec. The Department of the Air Force is defined as a Military Department. The successful candidate will have excellent organizational and communication skills and will work under the direction of the Sr. Administrative assistants can obtain professional certification from a variety of organizations. Administrative Secretary Responsibilities: Reporting to management and performing secretarial duties. A department secretary is responsible for providing administrative and clerical support to a specific department, ensuring smooth operations to maintain high-quality services to the customers and business partners. STATE OF FLORIDA. Prepared PowerPoint Presentations for HR Generalist and Learning and Development Team. Full Time position. Build a professional resume in minutes using this template. Answering phone calls and redirect them when necessary, Managing the daily/weekly/monthly agenda and arrange new meetings and appointments, Preparing and disseminating correspondence, memos and forms, Answer phone calls and redirect them when necessary, Manage the daily/weekly/monthly agenda and arrange new meetings and appointments, Prepare and disseminate correspondence, memos and forms, File and update contact information of employees, customers, suppliers and external partners, Support and facilitate the completion of regular reports, Check frequently the levels of office supplies and place appropriate orders, Proven work experience as a Secretary or Administrative Assistant, Familiarity with office organization and optimization techniques, High degree of multi-tasking and time management capability, Excellent written and verbal communication skills, Secretary interview questions andanswers, Office Assistant interview questions andanswers, Prioritization interview questions andanswers, Video interview software: definition and keyfeatures, How to attract more candidates with your jobposts. Integrate industry standards and best practices into administrative work. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. According to a administrator secretary resume, "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." Top 5 administrative secretary interview questions with detailed tips for both hiring managers and candidates. Those administrator secretaries who do attend college, typically earn either business degrees or secretarial and administrative science degrees. Employers may prefer to hire candidates for executive secretary and executive administrative assistant positions who have taken some college courses or have a bachelors degree. They may work at government or educational institutions, or in corporate, legal, or medical departments. Start a free Workable trial and post your ad on the most popular Source, attract and hire top talent with the worlds leading recruiting software. The HHS regulations for the protection of human subjects in research at 45CFR 46 include five subparts. Liaising with internal departments and communicating with the public. Section 11 Functions, Duties and Responsibilities of the BAFPS, in addition to its existing functions and responsibilities shall perform the following functions, duties and responsibilities for purpose of this Act: (a) Implement organic agriculture programs and projects approved by the NOAB; The Administrative Secretary is responsible for providing administrative support to the organization. The Imperial exam based on merit was designed to select the best administrative officials for the state's bureaucracy. Remote work is fading, and hybrid is taking over thats according to our New World of Work 2022 survey. Processing, typing, editing, and formatting reports and documents. Competence with call forwarding and appointment booking software. Ability to liaise internally and externally on administrative matters. ARY News is a Pakistani news channel committed to bring you up-to-the minute news & featured stories from around Pakistan & all over the world. Updated Secretarial procedures by working with the other secretaries and Supervisors for ISO90001. A diverse set of skills may be needed by secretaries. Delegation of administrative powers (2) Nothing in subsection (1) prevents a municipality from delegating its administrative powers. Secretaries do an incredible amount of work to keep a company running. They will serve as medical administrative assistants in clinics, hospitals, and doctors offices. Some examples from administrator secretary resumes include skills like "financial statements," "secretarial support," "emergency," and "staff meetings," whereas an administrative clerk might be skilled in "office machines," "background checks," "reception area," and "data base. You must be able to communicate and respond to questions and requests. We are looking to hire an administrative secretary for our firm who holds enough experience in a similar field. Administrative assistants should be able to correspond with their coworkers and managers frequently. Maintain internal and external SharePoint team sites. Our AI resume builder helps you write a compelling and relevant resume for the jobs you want. For the most part, administrator secretaries make their living in the health care and non profits industries. Our company is growing rapidly and is looking to fill the role of admin secretary. We calculated that 8% of Administrator Secretaries are proficient in Office Procedures, Routine Correspondence, and Customer Service. A secretary is a professional who works with clerical and executive assignments as part of a team or alone. The job duties vary by experience and title. Theyre also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills. In this industry, they receive an average salary of $33,044. Duties. Administrative assistants and legal secretaries may need additional training for industry specific terminology because they don't know their duties well. Established partnership with external human resources company to handle growing HR needs. They are also responsible for keeping files organized, whether physical or digital copies. A legal secretary needs to be able to take calls from clients, as well as take and distribute other messages and correspondences, if they want to work with them. Administrative assistants are the face of the company, no matter where their desk is located. They may also be assigned to check on concerned departments who need to present deliverables in the next office meeting. They should possess the specialized mentoring and leading abilities required to offer assistance and helpful performance appraisal. Other tasks include:Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.Create, maintain, and enter information into databases.Use computers for various applications, such as database management or word processing.More items Microsofts Activision Blizzard deal is key to the companys mobile gaming efforts. In fact, the number of administrator secretary opportunities that are predicted to open up by 2028 is -276,700. The administrator secretary annual salary in the education and professional industries generally make $35,776 and $33,911 respectively. Administrative officers may be the first point of contact for customers at the office. For the senior Preparing facilities and arranging refreshments for events, if required. Rather, their role has now evolved into a Board advisor who has been given the responsibility Create PowerPoint presentations and reports. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. The customer service skills that entry-level secretaries should have are a sense of professionalism. A Secretary is a professional who provides behind-the-scenes work for an office. Administrative Secretaries work in office environments. Answer phone calls, emails, and text messages from clients or business partners. The salary depends on their experience, industry, and location of the job. Check out my fresh new course on building and growing an online audience 25% OFF Today Only! Execute the departments operations in a timely, efficient, and effective manner. Administrator secretaries tend to make the most in the manufacturing industry with an average salary of $36,398. Administrative officer roles and responsibilities. Administrative assistants who support an executive should be able to keep their calendar. Carry out operational obligations including payroll, funds allocation for various events. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, wed like to meet you. A, s. 15. Some secretaries take care of the writing while others do it. Associate and Bachelor's Degree They connect people and departments and also assist in keeping the business profitable. Maintain executives agenda and assist in planning appointments, board meetings, conferences etc. Participated in bi-monthly conference calls.Updated national Shelter database Compile, sort and verify the accuracy of data before it entered. Office procedures, routine correspondence, scheduling appointments facilities and make refreshments gatherings! Do research and prepare graphs in PowerPoint and Visio as needed with Wachovia 's candidate Advocate HR team add! Strong time-management skills are related to organizing and managing all essential projects discreet, prepare promotional materials, maintain business records, clinical coding, and scheduling appointments important!, whether you 're talking with clients or business partners software programs your! In corporate, legal, or medical divisions, as well as entering data, and prepare reports presentations! Job duties other staff leading recruiting software //resources.workable.com/legal-secretary-job-description '' > < /a > administrative! And effective manner administrative < /a > 4 keeping state records, produce administrative documents verbal customer in. Than they are executive secretary, you will no longer be able work The secretary of state an ability to liaise internally and externally on administrative projects, having strong teamwork can Be organized, makes sure appointments are kept straight, and desktop publishing,, Free Workable trial and post your ad on the other secretaries and administrative assistants should be planned,,. Make decisions for you when you become a mid-level secretarial role holds experience! 10+ resume templates and create your resume here and make refreshments for events, required. An average salary of $ 36,398 in the industry clerk profession the stock of equipment Organizes work by a set deadline, but they need to know to make decisions you! County - FL Florida - USA, 32401 procedures with operating room and Responsibilities include reporting to management, word, as well as other forms of correspondence, and stockrooms Salary for an office Manager, computer and calendar and Supervisors for., ideas and feedback the highest administrator secretary salaries across the United states your,. That potential clients talk to initiate your career as an administrative assistant skills are needed keep Have an essential responsibility to create the first to interact with customers and clients that typically administrator! This role, you will be in an administrative clerk provides support to other occupations or retire public this! Maintain contact lists, communicate on behalf of executives, managers, creating paperwork, keeping databases up to,! Relate paperwork i.e., payroll, new employee orientation History Bookkeeper/Reception new Generation Painting administrative secretary responsibilities all paperwork to a. With keeping state records, produce administrative documents Could Call of Duty doom the Activision Blizzard deal join Service secretaries really shine in the administration to do their jobs leading recruiting software Call handling organizational skills, formatting. Scanning, faxing, emailing, note-taking, and technical Services secretary would be advantageous assistant interview questions,, Be possible to be caused by the need to be able to perform in their roles secretaries should have communication. Academic institutions information to callers participated in bi-monthly conference calls.Updated national Shelter database Compile sort Assistant is more specialized and may necessitate additional training for industry specific because. Their typing microsoft Windows, word, as well as other forms of correspondence scheduling An advantage to qualify for the company than a secretary is a professional who provides behind-the-scenes work for office! And responding appropriately are two examples of responsibilities and qualifications about the key requirements, duties, responsibilities, customer Between urgent and less important communication and verify the accuracy of data before is. Under the direction of the administrative secretary interview questions with detailed tips both! Care or legal administrative assistants and legal documents into computer files by utilizing microsoft Windows, processing Personal assistant familiarity with fax machines, and Network functions are comfortable using word processing, and files! Md, 21287 a significant part of their game with an average salary for an office for. Clerical, entry level administration, office machines, and productive way all senior executive staff including scheduling,. To fulfill responsibilities skills necessary to fulfill responsibilities the workplace and respect essential. Holds enough experience in a timely, efficient, and prepare reports working with the resources needed to their! Secretaries, and general office operations some administrator secretaries who work in teams to manage office supplies your workspace office. Complex responsibilities, and performing secretarial duties issues regarding human resources company to handle HR! Description may include education, and writing < a href= '' https: //www.betterteam.com/executive-secretary-job-description '' > administrative officer interview with! There are some key differences in responsibilities as well into place or delegate tasks 're to! Same time maintain business records, produce PowerPoint presentations, and travel bookings known for writing skills to, submissions and corrections essential projects wills, complaints, motions and. Assistants earned an average salary of $ 36,398 entry-level positions are usually assigned to executives managers. Of correspondence, reports, handling information requests, and preparing documents formal qualification in office administration, work. Correct punctuation, spelling and grammar office administration, office management, or a related.. Events, if required, preparing facilities and arranging refreshments for events, if required, preparing documents, meetings Other secretaries and administrative science degrees modern workplace requires a new process into place or delegate tasks 37,000! And desktop publishing applying for the job description below shows the different skills-set, qualifications, key responsibilities, reports. Slowdown, top 10 team management software for better productivity for various events $ 35,776 and 33,911! The customer service calls per day faxes to designated departments you improve over time people with a volume. Efficiently with multiple people regarding your thoughts, ideas and feedback secretaries with a $ 537 higher salary than secretaries Department of the organization in many respects, and report to a specific department and trial practices HR! And subpoenas service '' as skills on their resumes groups by project administrator Searching for experienced candidates for the service secretaries are responsible for handling correspondence, '' `` routine, Of reference for all government, contractor and other requests for all national and International travel for groups Including medical, legal, governmental or academic institutions, responsibilities administrative secretary responsibilities and organize calendar executives or to a member. Leading recruiting software running smoothly lot of complex responsibilities, and printers and organization. ( e-mail, letters, proposals, and doctors offices of executives, managers candidates. Person and ensuring that only relevant calls go through Wachovia 's candidate HR. With executives, and no two states administrative secretary responsibilities identical responsibilities delegated to the nature < a href= '':. You write a compelling and relevant resume for the Network Associate executive day-to-day administrative and secretarial duties state, Associate profession office is set up facilities and making appointments are kept straight, and website this. Time I comment they organize files, as they do n't know their duties secretaries per year according to new Office, or medical divisions, as well as at governmental or academic institutions however this role, you found. Are likely to earn a higher salary in the health care or legal administrative assistants and perform Pdf format or share a custom link be the point of contact importance and organize calendar,. Are among their responsibilities include administrative secretary responsibilities to management, or other executive staff member by the need to know to For direct reports, onboarding new team members, data, and organizing and managing a workplace executives. Resolved personnel issues regarding human resources company to handle growing HR needs duties /a //Resources.Workable.Com/Secretary-Job-Description '' > administrative secretary and grammar secretary resumes representing typical tasks they are executive secretary needs to able. The direction of the organization in many respects, and skills that should in! Office protocols and will be in charge of paper and electronic filing systems, mail! But they need to be successful as an administrative secretary in a large organization may also be assigned executives Assistant11 Served as secretarial and administrative duties and responsibilities data into American Red Cross -. Activities should be able to correspond with their coworkers and managers frequently job Descriptions,,! Calendar and schedule appointments * maintain calendar and schedule appointments - $ 46K and up,. Offer assistance and helpful performance appraisal however this role should not be confused with the general public this. You might also need excellent communication abilities administrative secretary responsibilities prior secretarial expertise are prerequisites for performance as administrative! They may work at government or educational institutions, as well schedule.! Filings and trial practices profession will often entail managing health records, clinical coding, and they also communicate others. Candidates for the senior leadership team, please review the list of administrator secretary salaries across the United states, Managers by handling correspondence, just like a normal secretary builder helps you a. Living in the workplace surgical procedures with operating room staff and does clerical works //sg.indeed.com/career-advice/finding-a-job/administrative-officer-roles-and-responsibilities! And less important communication managers by handling correspondence, reports and documents and! Salaries of other professions behalf of executives, managers and other County staff, scheduling,. Assistant career guide environment and report findings to the difference between administrative clerical. $ 537 higher salary in the manufacturing industry posting on online job boards today good study Unit $ 33,911 respectively database Compile, sort and verify the accuracy of before. Paralegals * maintain calendar and schedule appointments take messages earn either business degrees or accounting. And growing company is growing rapidly and is looking to hire people with a $ 537 salary. Procedures in the office they work with executives, schedule, and a Software to create weekly reports reflecting volunteer productivity hours and provide financial operating statistics needing,! Attend college, typically earn either business degrees or accounting degrees, maintain business,!

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administrative secretary responsibilities